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Holy Trinity Safe Environment Policy

Holy Trinity Catholic School follows today’s best practices to insure a safe environment for all children in our school. We have a formal Safe Environment Policy in place to protect children from abuse, and it has recently been updated under provisions of PA Act 153.

First and foremost it is important that every volunteer understand that as an adult working with our school children, they are mandated to report any child abuse they may observe. This is a great responsibility, and specific training is required.

Every volunteer must complete two required Youth Protection courses, one provided by the Diocese of Altoona-Johnstown and the other by the University of Pittsburgh. Both courses are offered on-line, free of charge.

Volunteers are asked to enter their email address and create a password to begin each training course. The Diocesean course takes approximately one hour to complete; the University of Pittsburgh course takes approximately two hours to complete. When each course is successfully completed, an on-line certificate will be generated. Volunteers must print two copies of each completion certificate. They should keep one copy of each certificate for their own records and deliver a copy of each certificate to the office of the school where they will be volunteering.

Legal Forms to be Completed by all Volunteers

In addition to the two required training courses, every volunteer must obtain certain legal clearance certificates from state and federal government before they can be approved to volunteer. To receive the certificates, you must submit a formal application which the government agency then processes before sending you a certificate. This is usually done on-line, but you may also pick up paper copies of the government forms at your school office, fill them in and mail them to the agency. Addresses are given on the forms. Processing the forms may take several days. In some cases you will receive a certificate via return e-mail; in other cases certificates will be sent to you via the US Postal Service. The clearances you need are:

Pennsylvania State Police Criminal Record Check:
Go to: https://epatch.state.pa.us (do not do in CHROME)
Please choose according to your role:
Volunteers click on yellow box “New Record Check” (FREE for volunteers only)
Employees: click on the gray box “Submit a New Record Check” (Fee is $22.00). When you get to the page that says “Record Check Details” scroll down a bit and you will see a link to a Certification Form. Click on that link, follow directions and print the actual certificate.

PA Department Child Abuse History Certification
Go to: https://www.compass.state.pa.us/cwis/public/home
Click on “Create a New Account” and choose your role (Fees are waived for Volunteers; for employment purposes, fee is $13.00).You will need to create a “Keystone ID”- this is like a username – it is not a password. After you fill in the information requested, the state will send you a temporary password through your email. You will need to use the Keystone ID (username) and the temporary password to sign back in to the website to create your own password.
You must log back into the website using your username and your own password to actually apply for the clearance. Record your keystone ID and password and keep for future reference. Reports can be obtained both online and in the mail.

FBI Fingerprint Clearances
FBI required for employees and volunteers ONLY if a resident less than 10 years in PA
Go to https://uenroll.identogo.com/
Please refer to “New FBI Helpful Hints” document
Applicant will need to have a code (see chart)

 

 

 

 

 

Fees vary on type of application $22- $25 (code used)
Appointments can be made on-line (recommended), walk-in options vary by site
Each county has designated vendors for fingerprinting

PA Dept. of Education Arrest and Conviction Record
Click here to download and print this document. Follow the instructions, print two copies of the completed form, keep one copy for your records and submit the other to the school where you will be volunteering.

The law dictates that all volunteers must be in compliance prior to the commencement of service and must have all clearances and trainings before they can be approved to volunteer.

Diocesan Youth Protection Forms Required of All Volunteers

Finally every volunteer must read and sign four documents from the Diocese of Altoona-Johnstown. Please click the Purple Button below to download all four documents in one package, or click on the names of the four individual forms. Please complete the forms and deliver them to the office of the school where you will be volunteering. The school will then submit all forms to the Diocese for processing.

Finally every volunteer must read and sign four documents from the Diocese of Altoona-Johnstown. Please click the Purple Button below to download all four documents in one package, or click on the names of the four individual forms. Please complete the forms and deliver them to the office of the school where you will be volunteering. The school will then submit all forms to the Diocese for processing.

IMPORTANT

New Background Check Authorization form should only be used when you are updating or renewing your clearance information.

  1. CBC Clearance Authorization Form RENEWALS ONLY

Thank you for your patience with this necessary process.

We will do everything possible to assist potential volunteers to complete these important requirements. Paper copies of forms are available in all of our school offices, and if you do not have a computer to go on-line, we can arrange for you to use a school computer for the required on-line courses.

We are so very grateful to all who volunteer at Holy Trinity. THANK YOU!

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